Meeting Management
About This Course
Welcome to the Meeting Management course. You are on your first project and you have to organize and manage the project kick-off meeting. What do you do first? Do you create the agenda or the invitation list? How do you run a meeting? What preparation do you need? All of these are valid and real questions you, as the meeting manager, must address. There is no doubt about it, meetings require skill and technique in order for the meeting to achieve its purpose. Disorganized and poorly managed meetings waste time and hurt your credibility as a meeting manager. Consistently leaving a poor impression with the attendees will haunt you, if left unchecked.
This training course is designed to give you the basic tools you will need to initiate and manage your meetings. You will learn planning and leadership techniques that will give you the confidence to run an engaging meeting that will leave a positive and lasting impression.
Learning Objectives
Welcome to the Meeting Management course. You are on your first project and you have to organize and manage the project kick-off meeting. What do you do first? Do you create the agenda or the invitation list? How do you run a meeting? What preparation do you need? All of these are valid and real questions you, as the meeting manager, must address. There is no doubt about it, meetings require skill and technique in order for the meeting to achieve its purpose. Disorganized and poorly managed meetings waste time and hurt your credibility as a meeting manager. Consistently leaving a poor impression with the attendees will haunt you, if left unchecked.
This training course is designed to give you the basic tools you will need to initiate and manage your meetings. You will learn planning and leadership techniques that will give you the confidence to run an engaging meeting that will leave a positive and lasting impression.
Curriculum
10h
Planning and Preparing (I)
Planning and preparing for meetings involves setting clear objectives, creating agendas, scheduling participants, and organizing materials. Effective preparation ensures productive discussions, timely decision-making, and efficient use of everyone’s time.
Planning and Preparing (II)
Planning and preparing for meetings also includes confirming logistics, setting up technology, and distributing pre-meeting materials. This ensures a smooth process, minimizes disruptions, and enables all participants to contribute effectively.
Setting up the Meeting Space
Setting up the meeting space involves arranging seating, ensuring technical equipment is functional, and providing necessary materials. A well-prepared space facilitates smooth communication, fosters a productive environment, and supports effective meeting outcomes.
Electronic Options
Electronic options for meetings include video conferencing tools, virtual collaboration platforms, and digital whiteboards. These technologies enable remote participation, streamline communication, and support real-time collaboration, enhancing flexibility and accessibility for all participants.
Meeting Roles and Responsibilites
Meeting roles and responsibilities involve defining who will lead, take notes, manage time, and handle follow-ups. Clear assignment of these roles ensures smooth operation, effective discussion management, and accountability for action items.
Chairing a Meeting (I)
Chairing a meeting involves setting the agenda, guiding discussions, managing time, and ensuring that all participants contribute. Effective chairing promotes a focused, productive meeting, helps achieve objectives, and addresses issues efficiently.
Chairing a Meeting (II)
Chairing a meeting also requires managing conflicts, summarizing key points, and assigning follow-up tasks. It involves fostering a collaborative environment, keeping discussions on track, and ensuring decisions are clearly communicated and recorded.
Dealing With Disruptions
Dealing with disruptions in meetings involves calmly addressing interruptions, refocusing discussions, and maintaining control. Effective strategies include setting ground rules, managing time, and redirecting conversations to stay productive and on track.
Taking Minutes
Taking minutes involves recording key points, decisions, and action items during a meeting. Accurate and clear minutes provide a detailed record of discussions, ensure accountability, and help track progress on follow-up tasks.
Making the Most of Your Meeting
Making the most of your meeting involves setting clear objectives, preparing thoroughly, engaging participants, managing time effectively, and summarizing key takeaways. This approach ensures productive discussions and actionable outcomes.
Post Test
Post Test
Your Instructors
Nobeles Center
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